Infobits | Management Information System

Why ERP?

InfoBits Management Information Systems are designed around a common, defined data structure (schema) that usually has a common database. The systems provide access to enterprise data from multiple activities using common constructs and definitions and common user experiences.

Our key principle is the central collection of data for wide distribution. Instead of several standalone databases with an endless inventory of disconnected spreadsheets, INFOBITS Management Information System bring order to the chaos so that all users—from the CEO to accounts payable clerks—create, store, and use the same data derived through common processes. With a secure and centralized data repository, everyone in the organization can be confident that data is correct, up to date, and complete. Data integrity is assured for every task performed throughout the organization, from a quarterly financial statement to a single outstanding receivables report, without deploying error-prone spreadsheets.

Payroll Module

INFOBITS Payroll Module performs processing for salaried and hourly employees. Employee information includes deductions, leaves, benefits, taxes, and direct deposit bank accounts. Payroll handles all federal, state, county, and local tax rules.

The entire payroll process can be completed in minutes, just a fraction of the time required by other payroll systems. Generate checks using standard calculations for groups of employees based on selection criteria such as department, processing group, salary/hourly, etc. Edit unposted checks to handle any changes specific to current payroll cycle. Post the batch of checks to complete the process. Print the checks.

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Employee Profile

The employee record tracks extensive information about an employee including address information, payment information, G/L accounts for posting and many other attributes. Employees can be assigned to different payment cycles including weekly, bi-weekly, semi-monthly, and monthly. Employee pay can be based on salary, hourly or a combination of both.

Shift Entry

The Shift Entry transaction can be used for employees which work a variety of shifts with varying levels of compensation. Shift rates can be based on a percentage of an employee’s regular hourly rate or on a specific fixed rate. Shift entries can be converted into payroll checks.

Employee Leave Management

An employee can belong to any number of leave plans under which leave can be accrued. Leave plans can have multiple rates of accrual based on months of employment. Leave can be accrued based on hours worked or payroll cycles. Leave transactions are used to record a variety of leave related adjustments. Employee leave taken can be recorded to reduce the amount of leave available. Non-standard leave accrual can be performed to increase the amount of leave available. Transfer of leave between leave plans can be performed. For example, to transfer hours between sick leave and vacation leave.

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External Integration

INFOBITS Payroll System has built-in capability of integration with digital attendance machine and upload MS Excel based attendance.

Sales Invoicing (VAT)

In many organizations, the professional services sales processes are effectively long–running projects that require input from many people, including partner organizations. In these situations, it becomes challenging for management to gain a quick grasp on the status of each sales opportunity, what services are involved, and what issues might be affecting project progress. Our Project Invoicing System provides a view on each sales project as well as an aggregated view of projects across regions, services, and client accounts. Customer accounts where issues exist are easily visible and receive immediate attention.

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The system consists of following features:

Detailed customer order entry
Sales Invoicing (Commercial & VAT) by calling order or balance order
Customer’s detailed profile
Sales Adjustments - Debit Note Entry
Customer Adjustments - Credit Note Entry
Customers’ online payment management
Value Added Tax calculation (Reduced rate, registered / un-registered customer)
Sales Posting into Accounting System

Daily Sales Report (Customer, and Services wise)
Daily Recovery Report (Posted, Un-posted)
Customer wise - outstanding summary
Customer Outstanding ageing report
Commercial Invoice and VAT invoice print
Customer’s detailed ledger
Debit Note, Credit Note Print
VAT Summary Report
VAT online input file (system generated file)

Purchase Management System

Used to create purchase orders, receive goods/services, and receive vendor invoices. Purchase orders can be created manually or generated automatically based on user defined re-ordering rules. Purchase orders can be sent to vendors either by postal mail, e-mail or through an EDI interface. Vendor invoices can be entered at the time of receipt of goods or separately. Complete 3-way matching is available for purchase order, receipt record, and vendor invoice.

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The system consists of following features:

Supplier's Profile
Vendor Invoicing Management
Purchase Order Generation
Landed Cost Calculations
Real-Time Accounts Payable Integration
Customers’ online payment management
Comprehensive Reporting

General Ledger System

The INFOBITS General Ledger System, the base of any Financial Accounting System, will produce a trial balance, balance sheet, profit and loss statement, statement of accounts and many other reports to maintain Accounts Department.

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The system consists of following features:

Capable of handling up to 10 levels of Chart of Accounts
Add / Insert / Modify / Inactive (Auto / Manual) Vouchers
Journal General Entries
Bank & Cash Payment / Receipt Voucher
Cash Book / Bank Book Reports
Cash Flow Management Reports
Various Ledgers / Trial Balance Reports
Monthly / Yearly Balances Reports

Cost Centre Accounts Management (Geographic Location / Product groups)
Two (2 column, Six (6) column trial balance
Comprehensive application security levels
Multiple financial years
Secure and password protected database

Inventory Management Module

Handles stocked and non-stocked inventory items at multiple sites. Item information includes: unit of measure conversions, valuation method (Serialized, Lot, FIFO, LIFO, Weighted Average, or Standard Cost), G/L accounts, price tables, kit components, and vendor associations. Detailed transaction and periodic summary information is tracked by item and site to allow analysis of inventory sales and purchasing trends for efficient inventory management.

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The system consists of following features:

Item Management
Multi-Site Inventory
Warehouse Management
Item Activity Tracking
Serial # Tracking
Comprehensive Reporting
No Month End or Year End Closing Process

Inventory Allocation
Item Shipping Dimensions
Unlimited Unit of Measure Conversion
Item Vendor Relationships
Customer Item # Cross Reference
Merge Items

Merge Sites
Notes and Attachments
Inventory Adjustment
Inventory Transfers Between Sites
Assembly, Disassembly
Unlimited Transaction History

Sales Invoicing Mobile App

Bill your customers as soon as the job is done. Eliminate paperwork, and get paid faster. Your complete invoicing and billing process is now on your phone. Create, customize and send invoices, right from the job site.

Your invoice payments flow seamlessly into your INFOBITS Management Information System account. Track all your invoices and expenses in your complete accounting software, with no extra work or data entry.

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The Sales Invoicing Mobile App includes:

Instant notifications

Know when an invoice is viewed, becomes due, or gets paid, so you can stay on top of your cash flow better than ever.

Send reminders

The professional way to let your customers know that payment is due.

Platforms

With a wide variety of mobile devices, user groups, and networks, the development of mobile software can be extremely difficult. However, INFOBITS mobile application development team handle this problem because they are able to manage application development and deployment on all of these different devices both when they are deployed and during the entire lifecycle of the mobile solution. The customer invoicing mobile app. Will be developed in following three major platforms: